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Gift Guidelines for Potential Donors

Please do not bring unsolicited materials to the library

Due to critical space limitations, the Wayne State University Libraries does not normally accept donations of books or journals to the collection. As a potential donor you may wish to consider other options. The following public libraries accept donations of gift materials:

Other options include the following organizations:

To discuss a possible donation of materials, please contact the appropriate subject liaison. Liaisons are not authorized to accept donations of books without the approval of a director and the Dean. However, this individual can discuss donation options with you. In your discussion with the liaison, please be prepared to provide a list of materials. Due to time and cost constraints, we regret that WSU librarians cannot compile lists of donated materials. For assistance in determining the appropriate subject specialist, or for general questions regarding gifts, you may also contact Paul Beavers.

Conditions of Acceptance

In the rare circumstance that a gift is accepted, the gift becomes the property of Wayne State University Libraries upon receipt. The University Libraries may make all necessary decisions as to the retention, location, cataloging treatment, and other considerations relating to use and disposition of donated materials.

Eligible Gifts

The library does not accept the following materials:

  • Textbooks
  • Most mass-market paperbacks
  • Popular magazines (i.e., National Geographic, Smithsonian, etc.)
  • U.S. government publications
  • Encyclopedia sets
  • Books and scholarly journals which duplicate our holdings or that add copies to existing works
  • Materials in poor condition or exhibiting signs of mold or mildew
  • Material that contains highlighting, underlining, or annotations (unless annotations are of significant scholarly value)
  • Material in outmoded formats (8-track tapes, 5.25-inch computer disks, LPs, Betamax)
  • Electronic materials requiring dated software
  • Materials which might cause the library to be liable for copyright infringement (i.e., illegally copied audio and video recordings.)

Appraisals for Tax Purposes

All gifts will be acknowledged. However, because the Internal Revenue Service regards the WSU Library System as an interested party, we are unable to provide appraisals or estimations of value of donations. It is the responsibility of the donor to obtain valuations of their gifts.

For specific questions regarding donations, donors should contact the IRS or a tax advisor or attorney. The IRS Publications 526 (Charitable Contributions) and 561 (Determining the Value of Donated Property) may help answer questions you have about regulations governing non-cash charitable contributions. Go to the IRS forms and publications page to obtain these forms.

Receipts for Gifts

Receipts for donated materials are provided upon submission of a Gift Form describing all items donated.

Transportation of Gifts to WSU Libraries

In the rare circumstance in which the Dean has approved a donation of materials, it is the responsibility of the donor to arrange for delivery of items to the WSU Libraries. Please ensure that all items are in boxes or sturdy bags with your Gift Form, name and phone number attached. We regret that the libraries cannot accept deliveries of materials that have not been pre-arranged.

Approved, pre-arranged donations should be delivered to:

Wayne State University Libraries Shipping & Receiving 5150 Anthony Wayne Drive Detroit, MI 48202

For additional information, please contact Paul Beavers.