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Borrowing Privileges
and Library Cards

Getting a Library Card (your OneCard)


Your WSU OneCard serves as your Library Card. If you don't have your OneCard yet, visit the OneCard office. Please report lost cards immediately.

Getting a Library Card - Guests

If you are not a current WSU faculty, staff, student or retiree, a WSU Library System guest card is available. Persons applying for guest cards will be expected to show identification, such as another university's ID, a WSU alumni card, etc., and a photo ID with a current address. There are limited services available for guests.

How to Borrow Materials

Bring library materials to any WSU library checkout/Access desk and present your WSU OneCard or WSU Libraries guest card and a current photo ID.

Loan Periods

Patron Category Loan Period Renewals
Undergraduate Students 28 Days 3*
Graduate Students Until end of current semester 2*
WSU Staff 28 Days 3*
Faculty / Research (including Retired Faculty) Until end of current semester 2*
Alumni Society Member 28 Days 1*
WSU Retired Employee 28 Days Varies**
Guest 28 Days no

* A fourth renewal must be done at a WSU library with the checked out item present.
** The renewal privilege corresponds with employee's "patron category" at the time of retirement.

The due date will be stamped in the back inside cover of a book. Print Reserve materials are generally restricted to a shorter loan period. The length of time may vary from item to item. Most Reserve items are for "building use only".

Resources Available

Patron Category Resources Available
Undergraduate Students,
Graduate Students,
WSU Staff,
WSU Retired Employee
Online Journals
Room Booking
Online Catalog
Retired Faculty Selected Online Journals
Room Booking
Online Catalog
Online Catalog

* NOTE: Alumni Association Members -- please see our Guest page for library privileges specific to the Alumni Association.


WSU affiliates may renew most WSU library material at any of the WSU libraries. WSU affiliates may renew items up to three times in the following ways:

Depending on status patrons may renew materials online via the Library Catalog by clicking on "My Library Account". Your online account allows you to renew books, place and cancel requests for library materials, and view a record of checked out items, fines, and other library information. WSU students, faculty, and staff (with access ID's) must login with accessid and password. Library Guests and Alumni must login with your lastname and barcode from your WSU OneCard or Library Card.

The following restrictions apply to renewal of library materials:

  • Print Reserve materials must be renewed at the library from which they are borrowed.
  • A fourth renewal must be done in person with the materials in hand.
  • If an item has a "hold request" or has been "recalled" it cannot be renewed.
  • An overdue item may be renewed unless there is a bill for the item's replacement (see below). Such items must be returned in person. Once the billing record is cleared, the item may be renewed.

Placing Hold Requests

WSU affiliates may place "hold requests" on items that are checked out. When an item is returned, the first patron in the "hold" queue will be notified of its availability. Patrons may Page (place Hold request) for item(s) that are either "Checked-In" (on shelf) or checked out by clicking the "Get It" button in the Encore. Checked in items are available in 1-2 business days. Checked out items will be significantly longer. You may want to try MelCat.

the Get It button


A WSU affiliate may also place a recall on an item that is checked out. A recall notifies a borrower that an item checked out by them is needed by another patron, in most cases the item is needed for a class. The borrower is asked to return the material 2 weeks from the date of the Recall notification. If the patron who currently has the item checked out but needs to keep it for continued research please contact the Circulation supervisor of the items home library. Recalled materials cannot be renewed.

Returning Library Materials

Checked out items may be returned at any WSU library (including Interlibrary Loan and MeLcat items), with the exception of reserve and media materials. Reserve materials must be returned to the library from which they were borrowed. Videos, DVDs, or other media material borrowed from the UGL must be returned there. There are outside book return facilities at all libraries except the Eugene Applebaum College of Pharmacy and Health Sciences Learning Resource Center and the Oakland Center.

Material Replacement Policy

Borrowers are responsible for returning all checked out material(s) by the due date. If borrowers return library material(s) in such condition that the library decides to replace it, then the patron will be billed for the cost of replacing the material, plus the cost of processing the replacement copy. The fees are in addition to any fines that may have accumulated.

The library reserves the right to assess and declare the condition of all returned library materials. Damage fees may vary, depending on the extent of damage, up to the full replacement costs of the item. Highlighting, pen marks, torn pages and liquid stains (water, coffee, etc...) are examples of damage to library materials.

Library materials can be declared lost by Circulation staff members based on the specific material's loan period, or if the patron declares the library material lost before that time.

Determining a fair and adequate replacement cost for library materials is at the discretion of a Circulation Supervisor and will be based on the average cost as listed in sources used by the library. There may be consultation with the Preservation librarian as needed regarding replacement value.

A $20.00 processing fee is assessed for each item that is billed for replacement.

A borrower may elect to purchase a replacement copy. This copy should be identical to the original and have the same ISBN number or other standard identifying number as determined by library staff member. If an exact copy is unavailable then the latest edition will suffice. A replacement copy must be in new or "like new" condition. A library Circulation Supervisor will examine the purchased copy and determine its' replacement quality. The replacement fee will be waived if the borrower replaces the material, but the any late fines will still be assessed.

Under no circumstances does the WSU Library System offer reimbursement on items paid for and subsequently found. All transactions are final.

Overdue Library Materials

All library patrons, (including graduate students, staff, alumni and guest borrowers) are charged as follows:

Patron Category Students, Staff, Alumni, & Guests Faculty / Research (Including Retired Faculty)
Per Day Overdue Non-Reserve Item (MeLCat included) $0.25 $0.00
Per Hour Overdue Reserve Item $1.00 $1.00
Per Day Video (MeLCat included) $1.00 $0.00
Per Day Recalled Items $1.00 $1.00
Lost Items (Items not returned 42 days after due.) Replacement Costs plus $20.00 Fine/Fee Replacement Costs plus $20.00 Fine/Fee

Most overdue notices are mailed to borrowers who have not renewed or returned an item. If no or an inaccurate email is provided a paper notice may be mailed to the address on the patron account. Overdue notices are a courtesy reminder. Patrons are responsible for fines and returning materials even when notices are not received. If an item is not returned or renewed, a bill for the replacement cost of the item is processed approximately 42 days after the due date. This bill will include a $20.00 maximum overdue fine. When the item is returned, the borrower will not be held accountable for the replacement cost, but will still be responsible for overdue fines.

Failure to return an item for which a borrower has been billed will result in the withdrawal of borrowing privileges. A continued lack of response may result in the library placing a “hold” on student records, and/or referring the borrower to a collection agency.

Borrowers may pay fines and replacement fees in person at any WSU library circulation desk. All libraries accept exact cash, checks, and OneCard payments. In addition, the Purdy/Kresge Library, Shiffman Medical Library and the Adamany Undergraduate Library can accept Visa or Mastercard to pay fines.

Note: Fines, fees and replacement costs are subject to change without notice.


Please direct all questions to Circulation supervisor of the materials' home Library.

The Library considers all legitimate concerns about library fees. Reasons that DO NOT constitute a basis for appeal are:

  • lack of knowledge of library policy
  • disagreement with library fee structure
  • inability to pay fees
  • unwillingness to take responsibility for material loaned to a third party
  • forgetting the due date
  • non-receipt or untimely receipt of library notices
  • being out of town

View Your Record

Borrowers may view a list of the materials signed out, check due dates, verify address information, renew materials, check status of hold requests, and check to determine existing fines by using the WSU Library Catalog's link to "Renew Your Books/View Your Record."

Need Help?

Borrowers who have questions or problems related to the circulation of library materials should not hesitate to contact library staff at